When a client shows up in your office, prepared to dive into the hard things of their life, only to find out that you forgot about them, they tend to not walk about with a strong sense that they are very important. (Unfortunately, I’ve learned this the hard way.)
So, what is the best scheduling system to use so this doesn’t happen to you?
Here are the three standard options, and what I would recommend.
Old School Written Calendar
This has been used since ancient times, when paper was made out of papyrus or animal skins. It is a tried and true method, but with some limitations.
- You always have to have “The Book” with you to know where you’re supposed to be. This is just awkward and frustrating.
- What if you lose “The Book”? Everything is gone. Everything. It’s the eggs-in-one-basket syndrome. It’s the same as having all your stocks in one company, and finding out that the company makes the Flowbee.
- You need a pencil or a pen. And what happens if your writing hand is broken.
- Its so 1992. This is the 21st Century. If it doesn’t plug in, why are you using it?
Computer Calendars Systems
This is the operating system based calendar programs like Outlook or Mail. They are usually loaded onto one computer which means…
- You always have to have the same computer with you at all times. (Yes, you look cooler because its a computer but you’re still tethered to a big lump of something that you have to carry around.)
- What if the hard drive crashes? Everything is gone. Everything. It’s the eggs-in-one-basket syndrome. It’s the same as having all your… sound familiar?
- What if your computer is stolen? Yes, you lose everything, but more importantly, whoever has your computer now has access to all your records. Can you say “Breech of Confidentiality?”
This leads us to the last, and best option…
I love online calendars.
They are quick, easy, secure, and very very cool. Here’s why…
- You can access from any computer anywhere. Including smart phones.
- You can edit and change information from any of these devices and all you need is one finger—or if you’re under the age of 28, a quick right thumb.
- Reputable online systems are backed up over and over. Yeah, Google can crash. But if that happens, there’s going to be a lot more problems than just you losing your calendar.
- If you lose any of your electronic devices (i.e. computer, laptop, cell phone, etc…) all you have to do is change your password and the old information can’t be accessed by whatever dirt bag smashed-and-grabbed your bag out of your car.
What I Use
I use Google Calendars. It is highly versatile, intuitive, and easy to use.
I have created several different Google Calendars. One for my personal stuff, one for my clients, one for my speaking engagements, one for the family, etc… I can color code each of these calendars so, at a glance, I can tell exactly where I need to be and when.
It even has a little line that moves down the day to tell you where you’re at in the day.
Google thinks of everything.
What Do You Use?
Leave a comment and let others know what you use. Then give it your best shot and try and convince us why we should use it.
I'd love to hear from you, so leave a comment or connect on any of the various social media platforms.
Latest posts by Smart Therapist (see all)
- The Therapeutic Benefits Of Poorly Time Bathroom Breaks - February 23, 2016
- A Confused Mind Makes No Decisions - October 19, 2015
- Someone Else’s Good Idea - October 7, 2012